upstream-twenty/packages/twenty-docs/user-guide/workflows/how-tos/crm-automations/send-email-alerts-with-tasks-due.mdx

---
title: Send Email Alerts with Tasks Due
description: Automatically notify team members about their upcoming or overdue tasks.
---
import { VimeoEmbed } from '/snippets/vimeo-embed.mdx';

<img src="/images/user-guide/workflows/email_tasks_due.png" style={{width:'100%'}}/>

Send daily email reminders to each team member about their tasks due today.

## Overview

This workflow runs on a schedule and:
1. Fetches all workspace members
2. Loops through each member
3. Finds their tasks due today
4. Formats and sends a personalized email

## Step-by-Step Setup

<VimeoEmbed videoId="1147463514" title="Video demonstration" />

### Step 1: Configure the Trigger

1. Go to **Settings → Workflows** and create a new workflow
2. Select **On a Schedule** as the trigger
3. Use a cron expression for daily at 8:00 AM: `0 8 * * *`


### Step 2: Search for All Workspace Members

1. Add a **Search Records** action
2. Select **Workspace Members** (under advanced objects)
3. No filters needed — this returns all members

### Step 3: Add an Iterator

1. Add an **Iterator** action
2. Set the input array to the workspace members from the previous step
3. All actions inside the iterator will run once per member

### Step 4: Search for Tasks Due Today (Inside Iterator)

1. Inside the iterator, add a **Search Records** action
2. Select **Tasks** as the object
3. Add filters:
   - **Assignee** = current workspace member (from the iterator)
   - **Due Date** = today

### Step 5: Format Tasks into Email Body (Inside Iterator)

Add a **Code** action to format the tasks into a readable list with links:

```javascript
export const main = async (params: {
  tasksDue?: Array<{ id: string; title: string }> | null | string;
}) => {
  const tasksDue =
    typeof params.tasksDue === "string"
      ? JSON.parse(params.tasksDue)
      : params.tasksDue;

  if (!Array.isArray(tasksDue) || tasksDue.length === 0) {
    return {
      formattedTasks: "No tasks due today."
    };
  }

  const formattedTasks = tasksDue
    .map(
      t =>
        `${t.title}\nhttps://yourSubDomain.twenty.com/object/task/${t.id}`
    )
    .join("\n\n");

  return { formattedTasks };
};
```

<Note>
Replace `yourSubDomain` with your actual Twenty workspace subdomain.
</Note>

### Step 6: Send Email (Inside Iterator)

1. Add a **Send Email** action (still inside the iterator)
2. Configure:

| Field | Value |
|-------|-------|
| **To** | `{{iterator.currentItem.userEmail}}` (workspace member's email) |
| **Subject** | Your Tasks Due Today |
| **Body** | `{{code.formattedTasks}}` |

### Step 7: Test and Activate

1. Click **Test** to run the workflow manually
2. Check inboxes for the emails
3. Activate the workflow

## Related

- [Workflow Actions](/user-guide/workflows/capabilities/workflow-actions)
- [Send Emails from Workflows](/user-guide/workflows/capabilities/send-emails-from-workflows)
- [Handle Arrays in Code Actions](/user-guide/workflows/how-tos/advanced-configurations/handle-arrays-in-code-actions)